9 incredible advantages of a school management software

These among others are the various advantages of school management software and why your school needs to use it.

As the owner or administrator of an educational institution, there are varieties of software you can use to automate your organization, and achieve your goals while fully utilizing the full benefits of digitalized operations. 

School management software is now an integral part of all schools and colleges. This software helps in digitizing the various school operations to improve the overall productivity and efficiency of the school.

The Advantages of School Management System Software:

There are hundreds of benefits from a school management system which helps in the operational efficiency of the school and communication between parents, teachers, and students. Top 10 ways a school management software benefit institutions are given below:

-Saves Teachers and Administrators Time

It saves the precious time of teachers from regular admininstrative works. This is achieved by automating the usual time-consuming tasks like time-table creation, attendance management, parent-teacher communication, etc. The school management software can also generate different reports that help the teachers as well as principals and saves precious time in the process. 

-Bridge Communication Gap

Institutes through the usage of Short Messaging Service(SMS) communicates with the parents quickly and efficiently. A short text message can communicate the key message to the parents. Most of the school management software nowadays provides mobile-apps also which facilitates communication in a better way. The communication is delivered as push notification and also allows parents to communicate with other parents.

-Human Resource Management

The HR feature in school management software takes care of the life-cycle of an employee in school. The employee can be any faculty like the teacher, administrator or other non-teaching staff. The software takes care of employee admission, leave management, payroll assignment, payslip generation, etc. Payroll can be automated by setting up for one time giving all the breakups and auto deduction formula.

-Student life-cycle data

The primary purpose of school software is to manage entire data of a student life-cycle starting from the pre-admission(CRM) stage to the day student leaves the school. During this period, the student goes through various classes and undergoes different examinations. All these data along with attendance, teacher remarks and hundreds of other information associated with the student in the school are stored and managed by the school management software.

-Gradebook generation

Schools can automate the examination management and grade book generation using school management software. All the examination timetables can be created and published for students and parents to access through the communication portal or mobile app. After the examination is over, teachers can update the marks scored in each subject in the software and the grade books for all students will be automatically generated in a pre-designed template of the school.

-Fee collection

The fee collection and receipt generation in a school can be simplified and digitized with school management software. With the integration of a payment gateway, the parents can make the fee payments online without coming to the school and standing in long queues. All due dates and fines for late payments also will be automated as per pre-set rules and intimated to parents through the software.

-Reports and decision making

The main advantage of school management software for the administrators and owners of a school are the various reports available within the software that can be used to make fast and right decisions. There are multiple reports available from each of the module and the reports from multiple modules can be combined using custom reporting features. For advanced reporting, third party data analytics tools can be integrated with school management software.

-Increases admission

The tools available with the school management software is a full-fledged marketing tool that can be used to improve the admission process and quality of the admitted students. This is achieved by minimizing the manual intervention and manual errors in collecting and finalizing the admission inquiries.

-Safety of students

School management software integrates perfectly with attendance and the whereabouts of students will be available to parents in real-time through mobile apps. This includes SMS alerts of student attendance within/out timings and location of the transportation vehicle on the map.

There are many more benefits when you implement a multi-functional school management software like iQ. Contact us to know more.